6. Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us via e-mail at info@smithkennedy.ie.

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If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with this policy, where this is required or permitted by law.

 

7. Sharing your personal data

Generally, Smith & Kennedy Architects Limited will not share/distribute your details to any third party. However, as Smith Kennedy is part of the RSK group we will share the necessary data with our parent company RSK for legitimate business purposes. These purposes will be inline with our own standards and practices as listed above.

We also may disclose information to third parties if you consent to us doing so as well as in the following circumstances:

You agree that we have the right to share your personal information with the following recipients or categories of recipients:

• Any department or authorised person within our company or any member company within our group, which means any subsidiary or holding company within the meaning of sections 7 and 8 of the Companies Act 2014.

• Selected third parties including business partners, suppliers, and sub-contractors for the performance of any contract we enter into with them or you in relation to our services and analytics and search engine providers that assist us in the improvement and optimisation of our website.

• We will disclose your personal information to third party recipients:

• In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of our business or assets.

• If all or substantially all our business or assets are acquired by or transferred to a third party whether in the event of a merger, reorganisation, transfer of undertakings, receivership, liquidation, or other winding up or any other similar circumstances, in which case personal data held by us will be one of the transferred assets.

• If we are under a duty to disclose or share your personal data to comply with any law, legal obligation, or court order, or to enforce rights under the GDPR or under an agreement.

• To protect our rights, property, or safety of those of our customers or others. This includes exchanging information with other companies and organisations for the maintenance and security of the website.

 

8. Retention of your personal data

We do not keep your personal data on file for longer than reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. This means that the period for which we store your personal data may depend on the type of data we hold. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. For example, we may hold personal data as needed for our accounting and tax compliance purposes for a period of 6 years. For more information about our data retention policies please contact us at info@smithkennedy.ie.

 

9. Consequence of not providing us with your personal data

You are under no statutory or contractual requirement or obligation to provide us with your personal data, but failure to do so will reduce or prevent communication with you during the contract and delay or prevent payment for goods and services.

 

10. Your rights to access, rectify and object to your personal data

You are entitled to the following rights with respect to your personal data. The right to request:

• A copy of the personal data which we hold about you.

• That we correct any personal data if it is found to be inaccurate or out of date.

• That your personal data is erased where it is no longer necessary to retain such data.

• Where there is a dispute in relation to the accuracy or processing of your personal data, that you have a right to request a restriction is placed on further processing.

• That you can withdraw your consent to the processing at any time, where consent was your lawful basis for processing the data.

 

11. Data Portability

Where we process your personal data by automated means and this processing is based on your consent or required for the performance of a contract between us, you have the right to request from us a copy of your personal data in a structured, commonly used machine-readable format and, where technically feasible, to request that we transmit your personal data in this format to another controller.

 

12. Profiling

Profiling is an automated form of processing of personal data often used to analyse or predict personal aspects about an individual person. This could relate to a person's performance at work, economic situation, health, personal preferences, reliability, behaviour, location, or movements. An example of this would be where a bank uses an automated credit scoring system to assess and reject a loan application.

You have the right to be informed if your personal data will be subject to automated decision making, including profiling. You also have the right not to be subject to a decision based solely on automated process, including profiling, where that decision impacts on your legal rights. There are some exceptions to this rule, where, for example, the decision is necessary in connection with the performance of a contract between us, is authorised by law or where you have given your explicit consent to this automated processing. In this case, however, we do not engage in profiling or automated processing for profiling purposes.

 

13. Personal Rights

The rights described in this policy are personal rights and are exercisable only by the individual person (or data subject) concerned.

 

14. Cookies

The website may use cookies from time to time. “Cookies” are small text files which are stored by your browser on your computer and are normally used to gather statistical information and to analyse trends of use or access to a website. Cookies cannot be used to run programs or deliver viruses to your computer.

To see more information on the exact cookie we use please click here.

 

15. Transfer of Data Abroad

We do not transfer personal data outside the European Economic Area (the “EEA”), unless on a project-by-project basis where the client or main supplier is a company based outside the EEA, in which case project team contact details may be shared with them for communication purposes only. There are special requirements set out under Chapter V of the GDPR, with which we would comply, to regulate such data transfers and ensure that adequate security measures are in place to safeguard your data.

However, we do share necessary personal data with our parent company RSK they are located within the UK. RSK have undertaken to adhere to the same standards and practices of GDPR as Smith and Kennedy. The information shared will be limited and only that which is necessary to effectually complete performance of a contract. You can access RSK’s privacy policy here.

 

16. Updates to our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where relevant to or impacts on you or your personal data, notified to you in advance by email. In this way, you will have an opportunity to consider the nature and impact of the change and exercise your rights under the GDPR in relation to that change (e.g. to withdraw consent or to object to the processing) as you see fit.

 

17. Safeguarding your Personal Information

SKA is focused on protecting the confidentiality, security and integrity of your personal information, and has appropriate security measures in place aimed at protecting personal information against accidental or unlawful destruction, accidental loss, alteration, unauthorised disclosure or access and against all other unlawful forms of processing. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

18. Marketing Communications

General: We will not use your data to send marketing communications to you about promotions, competitions, updates and new products or services that may be of interest to you, unless we have your permission to do so.

 

19. Third Party Material

We always endeavour to deal with vendors and other third parties who are GDPR compliant or, in the case of the third parties located outside of the EEA, who are certified as compliant or who have adequate security measures in place to safeguard the security of personal data. That said, we, our employees, agents, holding company and subsidiaries, accept no liability howsoever arising for the content or reliability of any third-party materials or websites referenced by hyperlink or other means on the website or for the data collection and use practices or security measures used by such third parties. If you submit personal data to any of those sites, your personal data is governed by their privacy policy. We encourage you to carefully read their privacy policies.

 

20. Questions or Complaints

To exercise all relevant rights, queries or complaints of if you have any questions about this policy, how we run the website or your dealings with us, please in the first instance contact details: 01 2807189 or email: info@smithkennedy.ie.

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SMITH+KENNEDY ARCHITECTS

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